While virtual events continue to provide event planners and organisers with a flexible and cost-effective option, 2022 looks set to see a resurgence of in-person attendees through either fully live or hybrid events.
A survey of over 8,000 global marketers showed that 70% of events in 2022 are expected to involve in-person attendees
The continued return to in-person events is exciting, but keeping attendees and guests COVID-safe remains a priority for event planners and organisers.
How CrowdComms’ Badge Printing Kiosks Can Help
Event check-in with touch free badge printing kiosks
An in-person event means planners and organisers need to meet government guidelines and regulations to ensure a COVID-safe environment for attendees, exhibitors, event staff, media, sponsors and guests.
Guidelines from the UK Government and Australia’s NSW State Government are examples of the types of compulsory and recommended practices event planners must adhere to when running an event.
CrowdComms’ badge printing kiosks are designed to facilitate a touch-free and safe distance check-in, and can help meet the COVID-safe management criteria set by government bodies
Minimising Congestion
Event registration areas have long proved to be a ‘bottle-neck’ risk as people queue to complete check-in forms and find and collect their name badges. Attendee congestion is obviously problematic when it comes to ensuring enough space to uphold social distancing rules.
CrowdComms’ badge-printing kiosks minimise congestion by providing a fast process across multiple units (if required). With a badge taking an average of 5-10 seconds from scan to print, each kiosk can process up 100 badges per hour! This enables planners to work out how many kiosks are required to process anticipated attendees at peak entry times.
Social Distancing
In addition to fast processing times, the kiosks are portable which means event organisers can place units in a formation that keeps attendees 1.5m apart.
Organisers can also create check-in zones, e.g. check-in by surnames A-E, F-G etc., to ensure each kiosk zone processes an equal number of attendees and guests
No Contact Processing
Accessible via attendees’ mobile devices, CrowdComms check-in QR code enables touch-free processing minus any interaction with staff.
Attendees simply scan the code containing their registration details and the kiosk prints the badge in seconds.
Hard Surface Cleaning
The small number of attendees who haven’t pre-registered, or those who turn up on the day, may need to manually input their details into the kiosk to obtain their badge.
CrowdComms always has team members on hand to help attendees navigate the kiosk process. Each team member is COVID-safe trained and wears a mask while in the event venue.
In addition, the team has cleaning kits on hand to wipe down and disinfect kiosks immediately after use if manual input is required.
Fast QR scan on arrival at the event
Check-in team ready to help attendees and clean kiosks
Valuable Data
Using the kiosks’ real-time data means event organisers can keep a close eye on attendance numbers to ensure the event doesn’t breach COVID-safe capacity limits.
Monitoring attendee movement once inside a venue can be a challenge. However, as the kiosks have a seamless connection to CrowdComms’ event app, organisers can use the app’s session tracking to assess attendee flow and density. If a particular area is looking too congested, planners can take steps to move attendees to different event spaces.
Takeaways
· Many in-person events around the world are subject to compulsory and/or recommended guidelines around COVID-sage events
· Check the relevant guidelines for your event by consulting with government or local authority departments
· CrowdComms badge-printing kiosks support many of the practices needed to maintain a contact-free and socially distant event check-in
Want to provide a safe and touch-free start to your next event? Let’s chat.
